UUF Form Applicant Information Please confirm ALL details of your event PRIOR to forms submission. First Name Last Name Email Phone Number UW Box (if applicable) I'm a Current UW Student Current UW Faculty/Staff Other (Off-Campus Org, Alumni, etc) Department or Organization Information Organization Name Organization Address City State Washington Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia West Virginia Wisconsin Wyoming Ontario Quebec Nova Scotia New Brunswick Manitoba British Columbia Prince Edward Island Saskatchewan Alberta Newfoundland and Labrador ex: British Columbia (Canada) Zip Code ex: 98111 (US) or A1A 1A1 (Canada) The organization I represent is: Current UW Student – Registered Student Organization/ASUW/GPSS Current UW Student – Non-registered Student Organization UW Department or Administrative Unit Other - Off-Campus Organization, Alumni, etc. If you are a Registered Student Organization (RSO), ASUW, or GPSS, your sponsor is the Student Activities Office. As soon as you submit this form, you need to set up an appointment to meet with your SAO Advisor. You can do so by visiting the SAO Website or by calling 206-543-2380. If you are a Registered Student Organization (RSO), ASUW, or GPSS your sponsor is the Student Activities Office. As soon as you submit this form you need to set up an appointment to meet with your SAO Advisor. You can do so by visiting the SAO Website or by calling 206-543-2380. Yes, I agree to meet with my SAO Advisor regarding this event Select your assigned SAO Adviser* -- Select SAO Advisor -- Please select a UUF Sponsor Begin typing the sponsor's name in the box below to search existing UUF Sponsors. If they are not listed, you may request a sponsor not on this list by emailing the Office of Special Programs, sprogram@uw.edu. Include the person’s name, title, department, and email address. OSP will review the individual’s UW directory listing to determine whether they meet the required criteria: According to WAC 478-136-015, any Sponsor of a UUF or ASR must fit within the following description: The individual who provides preliminary approval must either have the authority to act on behalf of their academic or administrative unit [such as a Dean, Director, Chair or Administrator], or obtain that authority in the form of written delegation from the person who has it. Please wait until the decision is made regarding your request before submitting the UUF form; this can take up to ten business days. All involved parties will be informed of the decision. My sponsor is already registered in this list Event Information NOTE: Please use the same event title on all related UUF and ASR applications. Event Name Event Description Please enter any dignitaries, newsworthy individuals, or celebrities attending your event: Please give your estimate ofthe number of peopleexpected to attend (Please note that COVID-19restrictions may apply.) Location Location Not Chosen. Please Add Location Add Date & location Location cannot be empty. Event Details 1. Will this event support or oppose a ballot proposition, candidate, or is election related? Yes No 2. Will this event require security? Yes No Note: Please contact your venue directly to arrange for security 3. Will this event include any attendees or participants who are NOT a current UW Student, Staff or Faculty member – excluding your speaker/presenter? Yes No Note: NON-UW: This refers, but is not limited, to alumni, general public, off-campus, visitors, guests - anyone who is NOT a current UW Student, Staff, or Faculty member 4. Will alcohol be served at this event? Yes No -- If you chose "Yes", what is your Alcohol Service Request (ASR) status? * I have submitted an Alcohol Service request that is pending approval I have not submitted and Alcohol Service Request form, but agree to do so 5. Will this event allow for donations from attendees? Yes No -- If you chose "Yes", please describe the purpose for the donations:* 6. Will this event require Parking Services? Yes No -- If you chose "Yes", please mark all the parking services you would need. For additional information, contact UW Transportation Services at 206-616-8710 Attendee Paid Parking at Gatehouses Pre-Arranged or Pre-Paid parking via Commuter Services Parking for buses Review Application Applicant Information Organization Information Event Dates & Location Event Details I attest that the information provided on this UUF application is true and honestly reflects the details and nature of the event. X Add Event Location Please complete all information correctly before adding a location.× 1. Building Name Select "UW Recreation (Recreation)" for recreational fields. Select "Facilities Services" for Red Square, The Quad, Sylvan Grove, Memorial Way & other major outdoor areas. Look here if you're having trouble locating your building in this list or search campus map for the correct building acronym: UW Campus Map 2. Room Number Please first select a building Contact the venue BEFORE submitting a UUF request. When you have made a reservation, please note the names of the rooms/spaces so that you can find them on the drop-down list on the UUF/ASR form. If you don't see the building/venue on the drop-down list: Double-check the official building name [note that for outdoor spaces like Red Square the Building name is Facilities] Check the Venue Updates FAQ to see if the venue has been changed Check the Venues to Exclude FAQ to see if the venue is not owned by the UW If you still do not find what you are looking for, you may ask to have it added by emailing the Office of Special Programs, sprogram@uw.edu, with the official name of the building, UW abbreviation, room number, venue operator name and UW email address. Please note that there may be a delay in processing/approval while the request is being reviewed Add New Room New Room Number New Room Venue Operator Select an Operator Select from existing Venue Operators or add a New Operator by selecting 'Not Listed' Add New Operator New Operator Name New Operator Email 3. Event Start Date & Time 4. Event End Date & Time NOTE: Start and end times are generally for one calendar day only. If you are entering a long event series/recurring event, you may put the start and end times for the initial date of the series above (rest of occurrences will share the same start and end times), and fill out the remaining information after indicating that it will be a recurring event. 5. Will This Event Have Amplified Sound? No Yes Please provide summary of equipments and the start/end time when amplification will be used: 6. Will This Be A Recurring Event? No Yes Recurring Information Initially starting on Selected Start Date Will then occur Selected Days(s) during Selected Weeks(s) of Selected Month(s) From Selected Start Time to Selected End Time Until last occurrence on Selected Date of Last Occurrence Recurring Date Format Week(s) & Weekday(s) Specific Month Day(s) Other Occurring Day(s) Add Day Remove Day Day of selected month(s) Occurring Day(s) Daily Monday Tuesday Wednesday Thursday Friday Saturday Sunday Occurring Week(s) Weekly First Second Third Fourth Last Occurring Month(s) Monthly January February March April May June July August September October November December End Date & Time of Last Occurrence NOTE: This will be the end date & time of the event's final ocurrence of the series. Please complete all information correctly before adding a location.×