The Office of Special Programs (OSP) administers two University approval processes:
Use of University Facilities (UUF) | Alcohol Service Request (ASR).
OSP’s role includes reviewing campus activities and alcohol service to ensure adherence to the Washington State Administrative Code (WAC) and to pass along basic information regarding the Washington State Liquor and Cannabis Board’s alcohol regulations.
OSP’s role does not include space/venue reservations, risk management assessment, parking arrangements, or other event planning services. It is also important to note that not all events require a Use of University Facilities or Alcohol Service Request. Subsequently, the UUF/ASR database is not intended to serve as an event calendar representative of all campus activity.
All UUF’s and Alcohol Service requests must be approved by the Use of University Facilities Committee (UUFC) before the function can be held and/or alcohol is allowed.
All Alcohol Service Requests, Use of University Facility Requests and related materials will be kept on file for three years.
Use of University Facilities (UUF)
Washington state law requires that University of Washington facilities be used primarily for their intended educational use. Therefore, Use of University Facilities requests (UUFs) must be reviewed and approved by the UUF Committee. More information.
Alcohol Service Request (ASR)
Alcoholic beverages may be possessed, sold, served, and consumed at University facilities only when the appropriate approvals and permits have been obtained from the University and all University policies and WA state alcohol regulations and laws must be followed. More information.
Venue Operator Information
If you are a registered venue operator, please read and familiarize yourself with the following:
Venue Operator’s Toolkit:
- To view a file, please click a link below:
- E-mail to New Venue Operator
- Venue Operator Guide – Academic Technologies
- Venue Operator Roles and Responsibilities
- Venue Operators and Alcohol Service Policies
- Alcohol Policy and Directions (HUB Games)
- Alcohol Service Plan Department (HUB Games)
- Alcohol Service Plan RSO (HUB Games)
- UUF Policy and Directions (HUB Games)
- Alternatively, click here to download all files in a .zip folder for sharing, sending or later review.
Should you have questions or concerns, we would be glad to assist. You can e-mail us at: sprogram@uw.edu