UUF Request Form

Applicant Information

Please confirm ALL details of your event PRIOR to forms submission.

First Name

Last Name

Phone Number

UW Box (if applicable)

I'm a

Current UW Student

Current UW Faculty/Staff

Other (Off-Campus Org, Alumni, etc)

Department or Organization Information

Name

Address

City

State

ex: British Columbia (Canada)

Zip Code

ex: 98111 (US) or A1A 1A1 (Canada)

The organization I represent is:

Current UW Student – Registered Student Organization/ASUW/GPSS

Current UW Student – Non-registered Student Organization

UW Department or Administrative Unit

Other - Off-Campus Organization, Alumni, etc.

Would you like the Student Activities Office (SAO) to be the sponsor for this UUF event?

If you are a Registered Student Organization (RSO), ASUW, or GPSS your sponsor is the Student Activities Office. As soon as you submit this form you need to set up an appointment to meet with your SAO Advisor. You can do so by visiting the SAO Website or by calling 206-543-2380.

Yes, I agree to meet with my SAO Advisor regarding this event

Please select a UUF Sponsor

Begin typing the sponsor's name in the box below to search existing UUF Sponsors. If they are not listed, select "My Sponsor is not listed", and fill in the required information to request to have them approved as a new sponsor.

My sponsor is already registered in this list

My sponsor is not listed

Event Information

NOTE: Please use the same event title on all related UUF and ASR applications.

Name

Description

Prominent Participants

Please give your estimate of
the number of people
expected to attend

(Please note that COVID-19
restrictions may apply.)

Location

Location Not Chosen. Please Add Location

Add Date & location

Location cannot be empty.

Note: Please list ALL rooms affiliated with this event

Event Details

Due to the present dangers of COVID-19, please note your event must follow Washington State Public Health and UW guidelines present at the date of your event. Please see our message here.

Also, due to the changing requirements as King County moves through each phase of Governor Inslee’s Healthy Washington - Roadmap to Recovery, the OSP will not be approving UUFs/ASRs until two weeks in advance of the event date.

The UW Environmental Health & Safety Department has posted COVID-19 Prevention Guidelines for In-Person Events, specifying that "Event organizers and venue operators should coordinate to ensure all the health and safety roles and elements are addressed." In order to have documentation on file, "for events that require approval through the Use of University Facilities (UUF) process, event organizers [must] submit a completed In-Person Event COVID-19 Prevention Plan with their UUF Request Form."

The Prevention Plan further details which events are permitted in-person at UW and the protocols that must be followed. The Plan is included with the COVID-19 Prevention Guidelines for In-Person Events. Event organizers: When you submit this UUF form, please email your completed Prevention Plan to OSP, sprogram@uw.edu.

1. Will this event support or oppose a ballot proposition, candidate, or is election related?

Yes

2. Will this event require security?

Yes

3. Will this event include any attendees or participants who are NOT a current UW Student, Staff or Faculty member – excluding your speaker/presenter?

Yes

Note: NON-UW: This refers, but is not limited, to alumni, general public, off-campus, visitors, guests - anyone who is NOT a current UW Student, Staff, or Faculty member

4. Will alcohol be served at this event?

Yes

5. Will this event require admission fee?

Yes

6. Will this event allow for donations from attendees?

Yes

7. Will this event have outdoor amplified sound?

Yes

8. Will this event require Parking Services?

Yes

Applicant Information

Department or Organization Information

Register New Sponsor

Attention

Event Information

Event Details

Review Application

Applicant Information

Organization Information

Event Dates & Location

Event Details

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