UUF Form

Applicant Information

Please confirm ALL details of your event PRIOR to forms submission.

First Name

Last Name

Phone Number

UW Box (if applicable)

I'm a

Current UW Student

Current UW Faculty/Staff

Other (Off-Campus Org, Alumni, etc)

Department or Organization Information

Name

Address

City

State

ex: British Columbia (Canada)

Zip Code

ex: 98111 (US) or A1A 1A1 (Canada)

The organization I represent is:

Current UW Student – Registered Student Organization/ASUW/GPSS

Current UW Student – Non-registered Student Organization

UW Department or Administrative Unit

Other - Off-Campus Organization, Alumni, etc.

Would you like the Student Activities Office (SAO) to be the sponsor for this UUF event?

If you are a Registered Student Organization (RSO), ASUW, or GPSS your sponsor is the Student Activities Office. As soon as you submit this form you need to set up an appointment to meet with your SAO Advisor. You can do so by visiting the SAO Website or by calling 206-543-2380.

Yes, I agree to meet with my SAO Advisor regarding this event

Please select a UUF Sponsor

Begin typing the sponsor's name in the box below to search existing UUF Sponsors.

If they are not listed, you may request a sponsor not on this list by emailing the Office of Special Programs, sprogram@uw.edu. Include the person’s name, title, department, and email address.

OSP will review the individual’s UW directory listing to determine whether they meet the required criteria: According to WAC 478-136-015, any Sponsor of a UUF or ASR must fit within the following description:
The individual who provides preliminary approval must either have the authority to act on behalf of their academic or administrative unit [such as a Dean, Director, Chair or Administrator], or obtain that authority in the form of written delegation from the person who has it.

Please wait until the decision is made regarding your request before submitting the UUF form; this can take up to ten business days. All involved parties will be informed of the decision.

My sponsor is already registered in this list

Event Information

NOTE: Please use the same event title on all related UUF and ASR applications.

Name

Description

Please enter any dignitaries, newsworthy individuals, or celebrities attending your event:

Please give your estimate of
the number of people
expected to attend

(Please note that COVID-19
restrictions may apply.)

Location

Location Not Chosen. Please Add Location

Add Date & location

Location cannot be empty.

Note: Please list ALL rooms affiliated with this event

Event Details

The UW Environmental Health & Safety Department provides guidance for preventing the spread of COVID-19 and for compliance with Washington state and local public health requirements at in-person events sponsored by or conducted on the University of Washington premises, including leased spaces.

The COVID-19 Prevention guidelines, which specify that "Event organizers and venue operators should coordinate to ensure all the health and safety roles and elements are addressed," are represented in the form of a checklist.

The venue where the event will take place has the responsibility for completing the form in conjunction with the event organizer and sponsor, and keeping the approved form on file.

1. Will this event support or oppose a ballot proposition, candidate, or is election related?

Yes

2. Will this event require security?

Yes

3. Will this event include any attendees or participants who are NOT a current UW Student, Staff or Faculty member – excluding your speaker/presenter?

Yes

Note: NON-UW: This refers, but is not limited, to alumni, general public, off-campus, visitors, guests - anyone who is NOT a current UW Student, Staff, or Faculty member

4. Will alcohol be served at this event?

Yes

5. Will this event allow for donations from attendees?

Yes

6. Will this event require Parking Services?

Yes

Applicant Information

Department or Organization Information

Event Information

Event Details

Review Application

Applicant Information

Organization Information

Event Dates & Location

Event Details

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