Office of Special Programs

UUF Request Form

Applicant Information

Please confirm ALL details of your event PRIOR to forms submission.

Department or Organization Information

ex: British Columbia (Canada)

ex: 98111 (US) or A1A 1A1 (Canada)

Event Information

NOTE: Please use the same event title on all related UUF and ASR applications.

Location Not Chosen. Please Add Location

Add Date & location

Note: Please list ALL rooms affiliated with this event

Event Details

Due to the present dangers of COVID-19, please note your event must follow Washington State Public Health and UW guidelines present at the date of your event. Please see our message here.

Also, due to the changing requirements as King County moves through each phase of Governor Inslee’s Healthy Washington - Roadmap to Recovery, the OSP will not be approving UUFs/ASRs until two weeks in advance of the event date.

The UW Environmental Health & Safety Department has posted COVID-19 Prevention Guidelines for In-Person Events, specifying that "Event organizers and venue operators should coordinate to ensure all the health and safety roles and elements are addressed." In order to have documentation on file, "for events that require approval through the Use of University Facilities (UUF) process, event organizers [must] submit a completed In-Person Event COVID-19 Prevention Plan with their UUF Request Form."

The Prevention Plan further details which events are permitted in-person at UW and the protocols that must be followed. The Plan is included with the COVID-19 Prevention Guidelines for In-Person Events. Event organizers: When you submit this UUF form, please email your completed Prevention Plan to OSP,

1. Will this event support or oppose a ballot proposition, candidate, or is election related?


2. Will this event require security?


3. Will this event include any attendees or participants who are NOT a current UW Student, Staff or Faculty member – excluding your speaker/presenter?


Note: NON-UW: This refers, but is not limited, to alumni, general public, off-campus, visitors, guests - anyone who is NOT a current UW Student, Staff, or Faculty member

4. Will alcohol be served at this event?


5. Will this event require admission fee?


6. Will this event allow for donations from attendees?


7. Will this event require Parking Services?


Review Application